Company: Barton Malow Builders

Job Location: Orlando, Florida

Position: Project Coordinator/Administrator 

REQ ID: 11393

POSITION SUMMARY

The Project Coordinator will support the project team on-site with direct communication and coordination duties with the client. This role involves overseeing and coordinating daily activities within the facility, including special events/set-up and routine tasks. The Project Coordinator is responsible for ensuring that administrative tasks and projects are executed efficiently, confidentially, accurately, and flexibly. This position requires independent judgment to manage day-to-day operations and address issues as they arise. Regular interaction with both internal and external stakeholders is a key aspect of this role.

KEY JOB RESPONSIBILITIES:

• Review, Plan, Schedule, and Execute in a timely manner.
• Monitor building software
• Coordinate and oversee the daily activities of movers in a facility 
• Highly effective communication with customers, clients, and team
• Coordinate special event set up
• Effectively manage meetings, including scheduling, preparing agendas, printing reports, recording detailed notes, and coordinating catering arrangements.
• Email correspondence, complex calendar management, scheduling, and travel coordination on behalf of the Executive, ensuring smooth and well-coordinated engagements.
• Oversee continuous functional projects through collaboration and effective communication with the Barton Malow Senior Leadership team.
• Facilitate in-person attendance and technology during various meetings multiple times per week.
• Varying administrative tasks, including, but not limited to, booking appointments, research projects, and running miscellaneous errands outside of the office.
• Efficiently process mail and packages, ensuring timely distribution and appropriate action.
• Acts as a general information resource for team members. 
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REQUIRED PROFICIENCIES:

• Proficient with Microsoft Office suite, including Word, Excel, PowerPoint, Outlook, and Teams.
• Exceptional communication skills, both written and verbal, with the ability to interact across multiple platforms (in-person, virtual, emails, and texting).
• Ability to maintain a high level of discretion and sensitivity in relation to confidential personal and professional information.
• Ability to foster a collaborative and supportive work environment, promoting open communication and a positive team culture.
• Technologically savvy with the ability to enthusiastically embrace and promote new technology.
• Strong organizational and time management skills with the ability to meet deadlines and multi-task.
• Other duties as required 

REQUIRED EDUCATION, EXPERIENCE, AND ABILITIES:

• Minimum requirement of an Associate degree; a bachelor’s degree in business administration or a related field is preferred.
• Proven experience of 2-5 years supporting a project team,  mid-level managers and senior-level executives.
• Ability to bend, reach, and lift boxes and office supplies up to 30 lbs.
• This is a project-based role.