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Company: Barton Malow Holdings

Job Location: Southfield, MI

Position: Assistant to the President and Chief Executive Officer

REQ ID: 11050

 


POSITION SUMMARY

 

The Assistant to the President and Chief Executive Officer is a trusted partner, proactively anticipating their needs at an exceptionally high level, and empowering the CEO to make their most significant contributions to the business. To support the CEO's initiatives, this individual ensures that administrative tasks and projects are executed with high efficiency, confidentiality, accuracy, and flexibility. This position requires a high level of independent judgment, managing day-to-day operations, and navigating complex issues while regularly interfacing with both internal and external stakeholders.


KEY JOB RESPONSIBILITIES:

  • Effectively manage meetings, including scheduling, preparing agendas, printing reports, recording detailed notes, disseminating action items, and coordinating catering arrangements.
  • Email correspondence, complex calendar management, scheduling, and travel coordination on behalf of the CEO, ensuring smooth and well-coordinated engagements.
  • Oversee continuous functional projects through collaboration and effective communication with the Barton Malow Executive Leadership team.
  • Facilitate in-person attendance and technology during various meetings multiple times per week.
  • Varying administrative tasks including, but not limited to, booking appointments, research projects, ordering gifts, and running miscellaneous errands outside of the office.
  • Manages expense reporting and accounts payable responsibilities on behalf of the CEO.
  • Efficiently process mail and packages, ensuring timely distribution and appropriate action.


REQUIRED KNOWLEDGE, EDUCATION, EXPERIENCE, SKILLS, AND ABILITIES:

  • Bachelor’s degree in business administration or related field is preferred.
  • Proven experience of 7+ years supporting a senior-level executive.
  • Proficient with the Microsoft Office suite, including Word, Excel, and PowerPoint, with extensive knowledge of Outlook, OneNote, and Teams.
  • Exceptional communicational skills, both written and verbal, with the ability to interact across multiple platforms (in-person, virtual, emails, and texting).
  • Ability to maintain high discretion and sensitivity with confidential personal and professional information.
  • Ability to foster a collaborative and supportive work environment, promoting open communication and a positive team culture.
  • Technologically savvy with the ability to enthusiastically embrace and promote new technology.
  • Strong organizational and time management skills with the ability to meet deadlines and multi-task.

 

 

WORK ENVIRONMENT/JOB CONDITIONS:

  • Full-time role based at our headquarters office in Southfield, MI
  • Ability to bend, reach, and lift boxes and office supplies up to 30 lbs.


Barton Malow is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, sexual orientation, gender identity, veteran status, height, weight or marital status.

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