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Company: Barton Malow Holdings

Job Location: Southfield, MI

Position: Executive Office Coordinator

REQ ID: 11389

 

POSITION SUMMARY

The Executive Office Coordinator plays a crucial role in ensuring the smooth operation of the Executive Office and Barton Malow Headquarters. As a key member of the administrative team, this position involves coordinating a diverse array of tasks. The role demands strong communication skills, meticulous attention to detail, and the ability to multi-task efficiently, along with a basic level of independent judgment.

 

KEY JOB RESPONSIBILITIES:

  • Assists the Executive Office team in coordinating, planning, and executing Barton Malow initiatives and events, ensuring their success and smooth operation.
  • Provides administrative support to the Barton Malow Headquarters facilities team, ensuring the overall efficiency and functionality of the facility.
  • Provides administrative support to the Executive Office including but not limited to, appointment and event coordination, conducting research projects, and handling various errands.
  • Oversight and administration of Southfield Headquarters corporate event tickets.

 

REQUIRED KNOWLEDGE, EDUCATION, EXPERIENCE, SKILLS, AND ABILITIES:

  • Minimum requirement of a bachelor’s degree in business administration or related field preferred.
  • Prior experience in an administrative position preferred.  
  • Proficient with Microsoft Office suite, including Word, Excel, PowerPoint, Outlook, and Teams.
  • Strong communication skills – written, verbal, and interpersonal.
  • Proficient in handling various administrative tasks with some supervision.
  • Effective time management skills.
  • Ability to maintain a high level of discretion and sensitivity in relation to confidential personal and professional information.
  • Strong organizational skills with the ability to meet deadlines and multi-task.
  • Ability to foster a collaborative and supportive work environment, promoting open communication and a positive team culture.

 

WORK ENVIRONMENT/JOB CONDITIONS:

  • Full-time in office role based at our headquarters office located in Southfield, MI
  • Standard hours are from 8:00 am to 5:00 pm, with opportunities for a flexible daily schedule
  • Ability to bend, reach, and lift boxes and office supplies up to 30 lbs.

 

*The Key Job Responsibilities described are not a comprehensive list – additional tasks may be assigned to the team member and the scope of the job may change as necessitated by business demands.


Barton Malow is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, sexual orientation, gender identity, veteran status, height, weight or marital status.

Unsolicited Resumes from Third-Party Recruiters: We do not accept unsolicited referrals from third-party recruiters unless such recruiters are engaged and under contract to provide candidates for a specified opening. Any unsolicited resumes submitted without prior agreement will be considered the property of Barton Malow with the right to engage at our sole discretion without any obligations or fees owed.

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